Changes in Apprenticeship Headcount Calculation

At the recent PRAC meeting the committee agreed that, to support the development of technical and professional skills in the University and facilitate succession planning, the FTE of new entrant apprentices on Grade O1A should be excluded from headcount controls, and that, when a system was in place to identify current staff on Work Learn Develop apprenticeships, their FTE be calculated at 80%.

This is fantastic news for departments who already have apprentices and those considering them, it is a decision that should be warmly welcomed. It will enable real workforce planning and development, for further information and to find out how Apprenticeships could benefit your department please contact:

Clive Shepherd, University Apprenticeships Manager clive.shepherd@admin.ox.ac.uk


University of Oxford Apprenticeships offer a fantastic opportunity for young people and current members of staff to earn while they learn in a world-leading research and academic institution. The University is committed to providing exciting and life-changing apprenticeships across all of its departments, where apprentices of all ages train alongside experienced staff, developing their professional skills whilst growing the university’s workforce talent.

Increasingly, apprenticeships are becoming a way for more people to achieve higher qualifications, gain valuable experience and earn a salary. At the same time, apprentices join an inspirational learning community through their training providers where they work towards achieving a specific nationally-recognised qualification.


  • All of our full time apprentices start on £16,654 a year
  • Have flexible entry levels, with entry allowed at post-GCSE and A level
  • Lasts from one to four years, depending on the skills and levels required
  • Are available for anyone living in England, over-16 and not in full-time education
  • Are open to existing university employees making a change in their roles or careers
  • Exist in a huge range of professional areas

Aims and objectives

The overall strategic aim of University of Oxford Apprenticeships is to meet the university’s requirement for both mainstream and highly specialist roles.


The university is committed to achieving this by recruiting and retaining the best possible talent and developing the skills, experience and behaviours that departments need.

Other objectives include:

  • Encourage departments to include Apprenticeships in their strategic workforce planning
  • Develop the longer term talent pipeline to meet the University’s skill requirements
  • Increase both the scale and variety of apprenticeships offered
  • Secure external funding opportunities to support the development of new and existing staff
  • Ensure high standards of quality teaching and learning from our external training providers
  • Improve equality and diversity in our workforce whilst enhancing community engagement
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